America’s most successful companies have trusted Record Storage Systems Image Vault Unlimited powered by FileBound for their document managment needs.    Here is an affordable solution to meet the challenges of managing, controlling, and processing your accounts payable documents, HR, contracts, sales, student records, or chart rooms.  Quick demploment that’s seamless and secure.

Find, control and optimize information within your business.  Control access to authorized users and streamline your business processes.  Everyone needs document management and with Image Vault Unlimited, you can choose to adopt it as a hosted solution using the On-Demand service.  OR implement it as a simple network appliance with the Express version.  Or, license the solution and install the software on your IT infrastructure.

You scan documents and save to the Image Vault or utilize Record Storage Systems professional scanning services.  Unlimited licenses, little IT support needed with the hosted solution (SAS 70), scalable, fast deployment and quick results are guarantees with Record Storage Systems Image Vault Unlimited.  Ask about ‘Going Paperless’ today!

Can you manage employee text messages? 

       If not, your company may face BIG fines!

Electronic messages are considered evidence in a court of law and therefore businesses should treat them as they would paper records.  Benjamin Wright, senior instructor at the SANS Institute, recently wrote in the Electronic Data Records Law, that “courts seem more assertive in punishing electronic spoliation (destruction) than they historically were in punishing the spoliation of paper documents.”  

Electronic messages can include cell phone texts, iPhone mail, telephone Twitters, instant message chat, BlackBerry calendar alerts, voicemails converted to text, and the ever-growing archives of e-mail.  Companies need to create records management protocols concerning the use of this information for business purposes and train staff on the new protocols.

In Broccoli v. Echostar Communications Corp., 229 F.R.D. 506 (D.Md.2005), employee Broccoli complained to management that a superior was