File Indexing

Know the Exact Location of Every File The storage of your information in a secure location is an important first step in document management. Indexing is an equally important step to insure that your records are organized in a manner that makes them easily accessible. A report is created listing every file within a box. You pick the file key words, we complete the data entry.

Indexing services provide an electronic technique that utilizes a key word sorting scheme. This gives you the ability to request information quickly and efficiently by pre-selected key words such as a client name or file/account number. It also allows you to segregate your information by department, which augments allocation of costs based on usage.

Indexing by specific file within a box can be performed in our record center. We have indexing professionals who can perform the service at a cost that can quickly be recouped through reduced file processing costs. We can update your current database so that it interfaces with your records management software. This will support total tracking of your company files no matter where they reside.

Online inventory control is available via the Record Storage web site, allowing you to run your own reports, order files from storage and manage retention dates. Alert Record Storage Systems when retentions are met and the files will be confidentially shred upon written request by an authorized person.

Learn more about the benefits and contact us to utilize our records management expertise to your advantage.