World Paper Free Day — Oct 27th –

Sponsored by:  Aiim.org 

Can you work with less paper?  Let’s find out. 

Record Storage Systems, a local record center storing over 1 million cubic feet of paper records, says, “We Can Do It!”

Jenny Savage of Record Storage Systems states “We make our living off storing business records for our clients, but the time has come to go paperless!”  Record Storage Systems goals for October 27^th are

• Not print anything that is not necessary on Oct 27th.
• Instead of creating delivery tickets for signature, we will capture signatures electronically.
• Electronically transfer computer generated records to the e-file cabinet in our FileBound software for processing and future retrievals.

Check out AIIM’s video and learn more facts about World Paper Free Day http://www.aiim.org/events/paper-free-day

Cost Savings

• It costs $25,000 to fill a 4 drawer filing cabinet, $2,000 to maintain (futurelawoffice.com)
  Average cost of courier – $15
  15% of an organizations revenues are spent creating, managing & distributing documents
  60% of employee time is spent working with document

Legality of Digital Images

• Digital image copies, like all other types of copies, are acceptable in any legal or administrative proceeding regardless of whether the original is in existence or not …
  (The Legality of Digital Image Copies of Paper Records, Cohasset Associates)

Were you aware that…

• The amount of wood and paper thrown away each year is enough to heat 50 million homes for 20 years?
• If every American recycled just one-tenth of their newspapers, this would save about 25 million trees a year?
• Recycled paper also takes 60-70% less energy to produce than paper from virgin pulp?
• On average, it costs $30 per ton to recycle trash, $50 per ton to send it to the landfill, and $65 to $75 per ton to incinerate it?

(Source: http://www.opin.com/green/facts.php)

 Join us in reducing the use of paper, toner, and filing space around the world for a day!

Contact Information

 

Jenny Savage

Senior Account Executive

Record Storage System

www.RecordStorage.com

Direct:  704/309-4410

Email:  jsavage@RecordStorage.com

Main:  704/588-2820

A funny thing happened on East Carolina University’s journey to creating a data-retention strategy: It developed a data-disposal policy.

As part of a compliance project launched about a year and a half ago, Brent Zimmer, systems specialist at the university, was working with attorneys and archivists to determine which data was most important to keep and for how long.

But it soon became clear that it was just as vital to identify which data should be thrown away.

Zimmer was aware of the importance of being able to quickly produce required information during litigation, “but the thing we never thought about was keeping data too long,” he says.

The risk is that by keeping data you wouldn’t normally be required to produce in a lawsuit, you could open the door for it to ultimately be used as evidence against you.

The university had its share of data that was overdue for purging. “We never made anyone throw away anything unless they ran out of space,” Zimmer says. The result: Some users had e-mail dating back to 1996.